What this does

Communicator Meeting covers audio/video conferencing, screen-sharing, chat, and recording, either started instantly or scheduled ahead of time. Anyone can join a meeting they’re invited to — creating or scheduling one yourself needs a licensed seat. If this feature isn’t available on your Bluehubcloud PBX, contact us and we’ll set it up for you.

What you’ll need

  • A meeting licence, if you’re the one starting or scheduling (not needed just to join).
  • On macOS: camera, microphone, screen-recording, and accessibility permissions granted to Communicator under System Settings > Privacy & Security, if you plan to share video or your screen.

Steps

Start a meeting right now — any of these work:

  1. Click Meeting in the navigation bar, then Start — choose whether it’s Public (anyone with the number/link can join) or leave it private (invited people only), and optionally add participants by dragging them in from your contacts before you start.
  2. Or right-click a contact and choose Start meeting to begin instantly with just them.
  3. Or click Meeting from an open chat conversation to start (or schedule) with everyone already in that chat.
  4. Or click Meeting from an active call to bring that call into a full meeting.

Schedule one for later:

  1. Click Meeting > Schedule meeting and fill in Subject, Start date/time, Duration, Time Zone, Participants (from your contacts, or by email for people outside the system), and whether it’s Public or Recurring.
  2. Save — it’s added to your Scheduled meetings list, and Communicator reminds you a few minutes before it starts (configurable under Preferences > Meeting).

Join a meeting:

  1. Use the invite link you were sent, or open Meeting > Join by number and enter the meeting number the organiser gave you.

What you should see

Starting or joining opens the meeting window with audio/video, screen-share, chat, and a participants list. A scheduled meeting appears under the Scheduled tab until it starts, then moves to Previous once it ends; any recordings show up under the Recordings tab, searchable from the same Meeting List window.

Troubleshooting

  • Camera, microphone, or screen-share doesn’t work (Mac only). Check System Settings > Privacy & Security — Communicator needs Camera, Microphone, Screen Recording, and Accessibility permissions granted individually. A red exclamation mark next to the relevant icon in the meeting window means a permission is still missing.
  • You weren’t warned the meeting was about to end. A countdown notification appears automatically ten minutes before a meeting’s maximum duration is reached (based on your licence) — if you joined less than ten minutes before that point, you’ll get one immediately with the exact time left.
  • You can’t create or schedule a meeting at all, only join one. Your account doesn’t have a meeting licence assigned — contact your admin.
  • A recurring meeting needs to change. Edit it from the Scheduled list — recurring meetings can be adjusted the same way as a one-off.

Related articles

Done for you

Prefer us to handle this? Contact Bluehubcloud support and we’ll set it up for you.